The table array has been fixed to stop it changing when the formula is copied down the cells of column B. The formula relies on this order to place the lookup value in the correct range. It is important to be clear that the order is only essential with range lookups.
In this example, we have some sales data. This will populate the helper column with the values from columns B and C the space character is concatenated in between for better readability :. The screenshot below shows the result:. For example:. Alternatively, create a named range for the lookup table say, Orders to make the formula easier-to-read:.
For more information, please see How to Vlookup from another sheet in Excel. In theory, you can use the above approach to Vlookup more than two criteria. However, there are a couple of caveats. Firstly, a lookup value is limited to characters, and secondly, the worksheet's design may not allow adding a helper column. Luckily, Microsoft Excel often provides more than one way to do the same thing.
For example, to look up based on 3 different values Date , Customer name and Product , use one of the following formulas:.
But what if there are several matches in your lookup array and you want to get the 2 nd or 3 rd instance? The task sounds quite intricate, but the solution does exist! Suppose you have customer names in one column, the products they purchased in another, and you are looking to find the 2 nd or 3 rd product bought by a given customer. The simplest way is to add a helper column to the left of the table like we did in the first example.
Now look through this range of cells, and in the third column to the right, find the value on the same row. Table of contents. Next: Advanced IF functions. Excel training. This can be an actual value, or a blank cell that will hold a value: H2, Enter your table array or lookup table, the range of data you want to search, and a comma: H2,B3:F25, Enter column index number. I'll enter H2 as the first argument, because that is where I'll type the part numbers.
So, I'll enter B3, a colon, and E52, then I'll type another comma. And you need to do that because the functions won't work without the colons and commas. In other words, it's the third column over from the part numbers, the data I know. And don't worry, I'll explain how that works later. But, when I enter a part number, I get a price. Using an exact match, searches for the value 0. Because there is no exact match in column A, an error is returned. Using an approximate match, searches for the value 0.
Because 0. Using an approximate match, searches for the value 2 in column A, finds the largest value less than or equal to 2 in column A, which is 1. Looks up "Axles" in row 1, and returns the value from row 2 that's in the same column column A. Looks up "Bearings" in row 1, and returns the value from row 3 that's in the same column column B.
Looks up "B" in row 1, and returns the value from row 3 that's in the same column. Because an exact match for "B" is not found, the largest value in row 1 that is less than "B" is used: "Axles," in column A. Looks up "Bolts" in row 1, and returns the value from row 4 that's in the same column column C. Looks up the number 3 in the three-row array constant, and returns the value from row 2 in the same in this case, third column.
There are three rows of values in the array constant, each row separated by a semicolon ;. Because "c" is found in row 2 and in the same column as 3, "c" is returned. Because the date is returned as a number, we use the TEXT function to format it as a date. Lookup and reference functions reference. Need more help?
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