Here's how to do it. Even months after it first arrived, Gmail's schedule send tool is easily one of Google's best email features. This tool keeps you from being the person who sends emails over the weekend, or in the middle of the night, if you're sending a message to a colleague in another time zone -- as we frequently do in our new work-from-home lives.
If you want your email to hit at just the right time, or want to jot down your thoughts for a future task before you forget, this is the tool for you. Schedule Send lets you pick the exact day and time you want your email to arrive.
It's very similar to Boomerang , if you've used that browser extension, except that it's built right into Gmail, which makes it a million times more convenient. You can schedule emails up to 49 years in advance a great way to wish someone happy birthday every year.
Scheduling Gmail messages works from your personal and corporate accounts, and from both your phone and your desktop. Look for the arrow by the send button in the browser or the stacked three dots in the app. A menu will appear that lets you choose the date and time you would like the email to be sent. Google added this feature in April Scheduling emails previously required a third-party extension like Boomerang. You can have up to scheduled emails at a time. In the Gmail website in desktop browsers, compose your email regularly.
Tell Gmail when you want to send the email. You can even schedule an email for a few years out. Step 5. Click the Recurring button at the bottom of the Compose window. Step 6. A pop-up will appear, asking you for the parameters of your recurring email.
Step 7. You can choose from Daily, Weekly, Monthly and Yearly, or from 1, 2, 3, 4, 5 or 6 week intervals. That timeslot may not be convenient for you to draft a new email, so scheduling the email in advance can help you hit that ideal timeslot no matter what. For example, you might schedule an email to send at 7 am if you want to seem like an early riser. The ordinary outcome here might be sending all your messages for the day within the span of half an hour, overwhelming your recipients and resulting in a cascade of responses in kind.
Scheduling allows you to spread those responses out, reducing the burden for both you and your recipients. Sign up for a free trial today , and start learning how you can improve your approach to email. In , he founded a marketing agency that appeared on the Inc. Your email address will not be published. Share 1. Right Inbox. Catching attention at the right time.
Implying alternate working hours.
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